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RCC Rental Agreement


 

RENTAL AGREEMENT

Applicant/Name:   __________________________________________________________________________

Address:           ________________________________________________________________________________

Telephone:      ___________________ (home) ___________________ (work) _________________(cell)

Date of Rental: _____________________ Start time: __________________ End Time: ______________

Purpose: ________________________________              Number of tables needed: __________

Estimated number of guests: ________ Estimated number of swimmers: _________

GENERAL INFORMATION

Robertson Community Center is located at 1005 E. State Street.  The clubhouse has a main room, kitchenette and restrooms.  There is no air conditioning; however there are ceiling fans. The main room is 96’ x 40’ and has a seating capacity of 220.  There are 36 six foot tables which are 30” wide and 220 chairs available. The size of the pool is 40’ x 70’ and the spray park is 20’ x 30’.  Showers are available in the bath house. No outside food is permitted inside the pool area. There is a sand volleyball court as well as a basketball court.

RENTAL FEES & TIME

When renting the Robertson Community Center the rental fee and the security deposit are due no later than two weeks after reserving the facility. Checks should be mailed to 2930 S. Union Ave., Alliance, Ohio 44601.

 FAILURE TO PAY THE ENTIRE RENTAL AND DEPOSIT ON TIME WILL RESULT IN FORFEITURE OF YOUR RESERVATION.

*RENTAL TIME INCLUDES SET UP AND TEAR DOWN – NO EXCEPTIONS! YOU WILL NOT BE PERMITTED TO OCCUPY THE BUILDING BEFORE OR AFTER YOUR RENTAL TIMES WITHOUT THE FORFEITURE OF YOUR DEPOSIT.*

 

Clubhouse & Pool (Memorial Day through Labor Day):

(Please mark your selection)

  1. _____      Clubhouse& Pool -                     Noon to 4 p.m. -           $100 plus swimmers

                                                                                                                       @ $2.50 each

  1. _____      Clubhouse & Pool -     7 p.m. to 10 p.m. -        $225 (private pool party)

  1. _____      Clubhouse & Pool -     5 p.m. to 10 p.m. -        $275

  1. _____      Clubhouse & Pool -     Noon to 10 p.m. -         $350

 

Clubhouse - Off Season:

8 a.m. to 4 p.m. - $25 per hour (2 hour minimum)

4 p.m. to 10 p.m. - $50 per hour for first 2 hours - $25 for each additional hour

                                             10 a.m. to 10 p.m. - $300 Saturdays and Sundays only

                                            

Non-profit groups:

$20 per hour (2 hour minimum) Monday-Friday

$20 per hour (2 hour minimum) Saturday-Sunday before 4 pm. (off season only)

GENERAL RULES

No alcohol of any kind is permitted on RCC property – no exceptions.

Smoking is allowed in the parking lot only. Containers are provided for the discarded cigarettes.  City ordinance prohibits smoking inside the facility.

No smoke/fog machines, pyrotechnics, fireworks or candles of any kind are permitted.

Be extremely cautious with food warming devices especially those using Sterno.

Applicant is responsible for the enforcement of these rules and for any damage to the facility.

GAMBLING OR FOR PROFIT ORGANIZATIONS

Ohio law prohibits the use of the facility for gambling purposes.  If you are unsure as to whether your activity constitutes gambling, please contact the Alliance Law Director.  The facility cannot be used for profit or commercial purposes.

 

PARKING

There are 22 parking spots on the east side and 36 spots on the south side of the building.  PLEASE DO NOT PARK ON THE GRASS.

KITCHEN

The kitchen is equipped with a full size refrigerator/freezer and a microwave.  Food cannot be prepared on site.  There are no dishes, utensils or cleaning supplies provided except for the mop and broom.  There are numerous outlets to plug in warming trays or other items used for serving food.  There is a regular sink in addition to a utility sink.

DECORATIONS

Decorations can be secured with tape or sticky-tack.  The use of pins or tacks is prohibited.  Please do not secure any decorations to the ceiling.

GRILLS

You may bring your own gas or charcoal grill.  Under no circumstances should these be used inside the facility and should be used in the grass area only.

DAMAGE TO FACILITY

If you notice any damage to the facility, report it to the parks department immediately so it will be documented.  You will be financially responsible for any damage that is discovered after your use of the facility unless previously documented.

CLEAN-UP CHECKLIST

Chairs and tables - must be returned to their original position.

Floors, tables and chairs - must be clean and free from any spills and trash.

Trash cans - must be emptied and the trash taken to the dumpster located behind the building.  Extra trash bags are located in the kitchen closet.

Decorations - must be removed including all tape and sticky-tack.

Restrooms - make sure no water is running and no foreign objects are in the toilets or sinks.  Trash cans should be emptied.

Kitchen - serving counter and sink should be cleaned.  Check the refrigerator and kitchen area to make sure all of your items are removed.

Leave the facility in the same condition in which you found it to ensure your security deposit is returned.


REFUND/FORFEITURE OF DEPOSIT

NO REFUND of any kind will be given.

If the facility is found to be in the same condition as it was before it was rented to you, your deposit will be returned to you within 30 days of your rental.  Any violation of any of the above rules will result in the forfeiture of your security deposit – no exceptions.

CONDITIONS OF USE

By using the Robertson Community Center you are agreeing to hold the City of Alliance together with its public officials, park board and employees harmless from any liability in connection with loss of life, personal injury or damage to property arising from or out of the use of the facility.  Any right or privilege granted to any person or organization to use the facility is personal and exclusive and shall not be transferable to any other person or organization.  The cost of repairing any damage to the facility or its contents shall be charged directly to the person/organization renting the facility.  The applicant shall not permit any activity detrimental to Robertson Community Center in violation of state and local laws and health regulations.  The City of Alliance shall not be held liable for any damage, theft or loss of personal property that a group brings into the building to display, exhibit or use, regardless of the cause.  To assure that you will not be responsible for any damage you should make sure the facility is in the same condition that it was in prior to your use.  A park employee will check the building after each event.

____________________________                                                        ________________________________

Applicant                                                                                     City of Alliance

____________________________                                                        ________________________________

Date                                                                                               Date

Office Use Only:

 

TWO SEPARATE PAYMENTS ARE REQUIRED AS FOLLOWS:

Rental fee due:              $___________        (Payable to Robertson Community Center)

Security Deposit - $50       (Payable to Friends of the Parks)- check/cash only                             

                                       We do not accept credit or debit cards.                                                                      

Receipt #  _______________   Date received ________________

Rental Fee: __________check# _____________cash _______________money order #    

Security Deposit: _________check# ___________cash

Security Deposit: __________ returned __________deposited ___________ initials _______________ date